Question 1

What is HenkSuite?

Accepted Answer

HenkSuite is an all-in-one productivity app that replaces your entire stack - projects, tasks, calendar, planner, notes, journal, email, spreadsheets, whiteboards, habits, goals, finance, documents, PDFs, and passwords - in one beautifully crafted, cloud-synced workspace.

Question 2

Which platforms are supported?

Accepted Answer

HenkSuite runs as a native desktop app on Windows and macOS (built with Tauri 2 for near-native performance) and as a full web experience at henksuite.com. A Linux build and mobile apps for iOS and Android are on the roadmap.

Question 3

Is there a mobile app for iOS or Android?

Accepted Answer

Native mobile apps for iOS and Android are on the roadmap. For now, the HenkSuite web app at henksuite.com works on mobile browsers - you can view and edit notes, tasks, calendar events, and more from any phone or tablet.

Question 4

Can HenkSuite replace Notion, Todoist, or Evernote?

Accepted Answer

Yes - that's the core design goal. Projects and Kanban boards replace Notion and Trello; the task inbox replaces Todoist; Notes and Journal replace Evernote and Day One; Spreadsheets replace basic Excel workflows; the finance planner replaces YNAB-style budgeting tools. Everything lives in one app so your data, shortcuts, and context stay unified.

Question 5

What modules are included?

Accepted Answer

HenkSuite ships with 21 tightly integrated modules: Dashboard, Projects, Tasks, Calendar, Daily Planner, Notes, Journal, Mail, Time Tracking, Habit Tracker, Goal Tracker, Reading Tracker, Meditation Tracker, Finance Planner, Documents, Spreadsheets, Whiteboards, PDF Editor, Password Manager, Leads Manager, and Shopping List.

Question 6

Can I import my data from other apps?

Accepted Answer

Yes. You can import `.xlsx` spreadsheets directly, and we ship importers for Markdown notes, CSV task lists, and standard calendar (.ics) files. Dedicated importers for Notion, Todoist, and Evernote are in active development.

Question 7

Does HenkSuite have keyboard shortcuts?

Accepted Answer

Every core action has a keyboard shortcut - quick-capture tasks, jump between modules, toggle views, start timers, and search across everything with ⌘K / Ctrl+K. The full reference lives inside Settings → Keyboard.

Question 8

Is HenkSuite built for teams or individuals?

Accepted Answer

HenkSuite is currently built for individual productivity - one workspace per person. Team collaboration with shared projects, comments, and role-based permissions is on the roadmap and will ship as a dedicated Teams plan.

Question 9

Does HenkSuite support dark mode?

Accepted Answer

HenkSuite ships with a refined dark theme by default. A light theme is on the roadmap. Individual module accents can already be adjusted in Settings → Appearance.

Question 10

Is there an API or integrations with other tools?

Accepted Answer

A public REST API and webhooks are planned for the Pro plan. Built-in integrations for calendar sync (Google, iCloud, Outlook) and IMAP/SMTP email are already live.

Question 11

What does the Free plan include?

Accepted Answer

The Free plan gives you access to core modules - Projects, Tasks, Calendar, Notes, Habits, and the Dashboard - with generous limits so you can use HenkSuite indefinitely without paying. It's genuinely free, not a stripped-down teaser.

Question 12

What's the difference between Basic and Pro?

Accepted Answer

Basic unlocks all 21 modules, unlimited entries, and email support. Pro adds priority support, advanced analytics, the Leads Manager, API access, higher attachment limits, and early access to new features like team collaboration.

Question 13

Is there a free trial for paid plans?

Accepted Answer

Yes - both Basic and Pro come with a 14-day free trial, no credit card required. After the trial you can subscribe or your account automatically moves to the Free tier. You won't be charged unexpectedly.

Question 14

Can I upgrade or downgrade my plan anytime?

Accepted Answer

Absolutely. Switch between plans at any time. Upgrades are prorated and take effect immediately. Downgrades take effect at the end of your current billing cycle so you keep the features you paid for until then.

Question 15

What happens to my data if I downgrade?

Accepted Answer

Your data is never deleted. Features outside your plan become read-only - you can still view everything you created, you just can't add new entries in those modules until you upgrade again.

Question 16

Do you offer refunds?

Accepted Answer

Yes. If you're not satisfied within the first 30 days of a paid plan, we'll refund you in full - no questions asked, no retention call.

Question 17

What payment methods do you accept?

Accepted Answer

We accept all major credit and debit cards (Visa, Mastercard, American Express), Apple Pay, Google Pay, and SEPA direct debit in the EU. PayPal support is in progress.

Question 18

Are there discounts for students?

Accepted Answer

Yes - students get 50% off Basic and Pro with a valid .edu email or student ID. Email support@henksuite.com with proof of status to activate the discount.

Question 19

Do prices include VAT or tax?

Accepted Answer

Prices on the pricing page are shown excluding VAT. EU customers will see applicable VAT added at checkout; customers outside the EU are not charged VAT. Invoices are available for every billing cycle in Settings → Billing.

Question 20

Is my data stored in the cloud?

Accepted Answer

Yes. HenkSuite is cloud-first - your data is end-to-end encrypted and synced in real time so every device stays in lockstep. A local-only profile for fully offline use is on the roadmap; you'll eventually choose, per profile, whether your data lives in the cloud or stays entirely on-device.

Question 21

Is my data end-to-end encrypted?

Accepted Answer

Only the Password Manager is end-to-end encrypted - your vault is encrypted on your device with a key derived from your master password, so we never see your logins. Everything else (notes, tasks, calendar, finance, etc.) is encrypted in transit (TLS) and at rest on EU-hosted servers, but not end-to-end. We're working on extending E2EE to more modules over time.

Question 22

Where are your servers located?

Accepted Answer

All data is hosted on servers in the European Union (Frankfurt, Germany) operated by Neon and compliant with EU data protection standards. We do not replicate data outside the EU.

Question 23

Is HenkSuite GDPR compliant?

Accepted Answer

Yes. HenkSuite is built to meet GDPR requirements - we're an EU-based company (Henkdigital, Krefeld, Germany), we sign Data Processing Agreements on request, and you can export or delete all your data at any time from Settings → Privacy.

Question 24

Do you sell or share my data?

Accepted Answer

Never. We don't sell, rent, or share your data with advertisers or third parties. There are no trackers, no analytics on your content, and no ads. Our only revenue is subscriptions.

Question 25

Can I export all my data?

Accepted Answer

Yes. From Settings → Export you can download your entire workspace as a structured archive - Markdown for notes and journals, CSV for tasks and transactions, `.xlsx` for spreadsheets, `.ics` for calendars. Your data is always portable.

Question 26

Can I use HenkSuite fully offline?

Accepted Answer

Today, the desktop app caches your data locally and stays usable during brief offline periods - changes sync automatically once you reconnect. A fully offline local-only profile (no cloud at all) is on the roadmap.

Question 27

What happens to my data if I cancel?

Accepted Answer

You have 90 days after cancellation to re-subscribe or export everything. After that, your data is permanently deleted from our servers. You'll get email reminders at 30, 14, and 7 days before deletion.

Question 28

How does sync work across multiple devices?

Accepted Answer

Every change is encrypted on your device and pushed to the cloud in the background. Other signed-in devices receive updates in real time over a persistent connection - typically within 100ms of the change being saved.

Question 29

How fast is it really?

Accepted Answer

Every action lands instantly. HenkSuite uses a local cache alongside the cloud, so interactions feel native - under 1ms for typical operations - while your data syncs in the background.

Question 30

Does the web app feel as fast as the desktop app?

Accepted Answer

The web app is fast, but the desktop app is faster. Desktop runs on Tauri 2 with a native Rust backend and a local SQLite store, giving you sub-millisecond operations, true native windows, and zero network latency for reads. For the most responsive experience, use desktop.

Question 31

What are the system requirements?

Accepted Answer

Desktop: Windows 10 or later (64-bit), or macOS 11 Big Sur or later. 4 GB RAM and 200 MB free disk space are recommended. The web app works in any modern browser - Chrome, Safari, Firefox, Edge, or Arc - released in the last two years.

Question 32

Does HenkSuite drain battery or run hot?

Accepted Answer

No. Because HenkSuite is built on Tauri 2 (native Rust + system WebView) instead of Electron, it uses roughly 4–10× less memory and CPU than comparable Electron-based productivity apps. Battery impact is minimal even during heavy use.

Question 33

How is HenkSuite faster than Notion or Todoist?

Accepted Answer

Notion and Todoist route most operations through the cloud, so every click waits on a network round-trip. HenkSuite keeps a local database alongside the cloud, so reads and writes happen locally first and sync in the background - you never wait on the network to see your own data.

Question 34

How many projects can I create?

Accepted Answer

On the Free plan you get 1 project. Basic gives you 5, and Pro offers unlimited projects. All plans support full Kanban board functionality.

Question 35

Can I customize the columns in my Kanban board?

Accepted Answer

Yes. You can create, rename, reorder, and delete columns to match your exact workflow. Each project has its own independent column setup.

Question 36

What is the Roadmap feature?

Accepted Answer

Each project includes a Gantt-style roadmap timeline. Create multiple roadmaps, organize phases into sections, assign date ranges with custom colors, and track status (Planned, In Progress, Completed). Zoom between month, week, and day views with a today indicator.

Question 37

Can I color-code my projects?

Accepted Answer

Absolutely. Choose from a palette of colors to visually distinguish your projects at a glance in the sidebar and project grid.

Question 38

What happens when I archive a project?

Accepted Answer

Archived projects are hidden from your main view but all data is preserved. You can restore them anytime from the archive section.

Question 39

What priority levels are available?

Accepted Answer

Four levels: Urgent, High, Medium, and Low. Each is color-coded so you can instantly see what needs attention first.

Question 40

Can I create subtasks?

Accepted Answer

Yes. Every task supports nested subtasks with their own completion tracking. You can see subtask progress directly on the parent task.

Question 41

Do tasks support comments?

Accepted Answer

Yes. Each task has threaded comments so you can keep notes, decisions, and context right where the work happens.

Question 42

Can I set due dates with specific times?

Accepted Answer

Yes. Due dates support optional time components. Overdue tasks are highlighted automatically so nothing slips through.

Question 43

What views does the calendar support?

Accepted Answer

Month, week, and day views. Switch between them instantly and see your events and tasks with due dates on the timeline.

Question 44

Can I create recurring events?

Accepted Answer

Yes, on the Pro plan. Set daily, weekly, monthly, or yearly recurrence patterns for events that repeat regularly.

Question 45

Are calendar events linked to projects?

Accepted Answer

Yes. You can associate events with specific projects so your calendar reflects your project timelines and deadlines.

Question 46

Can I color-code calendar events?

Accepted Answer

Yes. Each event can have its own color, and project-linked events inherit the project color for visual consistency.

Question 47

What formatting options are available?

Accepted Answer

Full rich-text editing: headings, bold, italic, underline, strikethrough, code blocks with syntax highlighting, checklists, blockquotes, and more.

Question 48

Do notes auto-save?

Accepted Answer

Yes. Notes auto-save as you type with a short debounce, so you never lose your work. A status indicator shows when saves are complete.

Question 49

Can I pin important notes?

Accepted Answer

Yes. Pin notes to keep them at the top of your list for quick access to the ones you reference most often.

Question 50

Can I link notes to projects?

Accepted Answer

Yes. Associate notes with specific projects to keep project-related documentation organized and easy to find.

Question 51

How does the live timer work?

Accepted Answer

One-click start/stop. The timer runs in real-time and you can assign it to a project and task. When you stop, the entry is automatically saved.

Question 52

Can I track billable hours?

Accepted Answer

Yes. Mark any time entry as billable, set hourly rates, and see billable vs. non-billable breakdowns in your reports.

Question 53

What reports are available?

Accepted Answer

Weekly and monthly views with totals, per-project breakdowns, billable summaries, and daily time distribution charts.

Question 54

Can I add time entries manually?

Accepted Answer

Yes. If you forget to start the timer, you can manually add entries with start/end times, project, and billable status.

Question 55

What types of goals can I set?

Accepted Answer

Two types: numeric goals (e.g., run 100km, save $5,000) and milestone goals (e.g., launch MVP with a checklist of steps).

Question 56

Can I set deadlines for goals?

Accepted Answer

Yes. Set target dates and the tracker shows whether you're on track, behind, or ahead based on your progress rate.

Question 57

Can I link goals to projects?

Accepted Answer

Yes. Associate goals with projects to connect your high-level objectives with the day-to-day work that drives them.

Question 58

Are goal categories customizable?

Accepted Answer

Goals can be categorized as Business, Personal, Health, Financial, or other categories to organize and filter them easily.

Question 59

What frequencies are supported?

Accepted Answer

Daily, weekly, and monthly habits. Each frequency tracks completions appropriate to its cycle.

Question 60

How do streaks work?

Accepted Answer

The tracker counts consecutive completions as your current streak and records your all-time best streak for motivation.

Question 61

Can I track custom units?

Accepted Answer

Yes. Set custom target values and units (e.g., 8 glasses of water, 30 minutes of reading) for precise tracking.

Question 62

Can I see my completion rate?

Accepted Answer

Yes. Each habit shows a completion rate percentage calculated from your tracking history over time.

Question 63

Can I manage multiple accounts?

Accepted Answer

Yes. Create as many accounts as you need (checking, savings, credit cards, etc.) and track balances independently.

Question 64

How do budgets work?

Accepted Answer

Set monthly spending limits per category. The planner tracks actual spending against budgets with visual progress bars.

Frequently AskedQuestions.

What is HenkSuite?

Which platforms are supported?

Is there a mobile app for iOS or Android?

Can HenkSuite replace Notion, Todoist, or Evernote?

What modules are included?

Can I import my data from other apps?

Does HenkSuite have keyboard shortcuts?

Is HenkSuite built for teams or individuals?

Does HenkSuite support dark mode?

Is there an API or integrations with other tools?

What does the Free plan include?

What's the difference between Basic and Pro?

Is there a free trial for paid plans?

Can I upgrade or downgrade my plan anytime?

What happens to my data if I downgrade?

Do you offer refunds?

What payment methods do you accept?

Are there discounts for students?

Do prices include VAT or tax?

Is my data stored in the cloud?

Is my data end-to-end encrypted?

Where are your servers located?

Is HenkSuite GDPR compliant?

Do you sell or share my data?

Can I export all my data?

Can I use HenkSuite fully offline?

What happens to my data if I cancel?

How does sync work across multiple devices?

How fast is it really?

Does the web app feel as fast as the desktop app?

What are the system requirements?

Does HenkSuite drain battery or run hot?

How is HenkSuite faster than Notion or Todoist?

How many projects can I create?

Can I customize the columns in my Kanban board?

What is the Roadmap feature?

Can I color-code my projects?

What happens when I archive a project?

What priority levels are available?

Can I create subtasks?

Do tasks support comments?

Can I set due dates with specific times?

What views does the calendar support?

Can I create recurring events?

Are calendar events linked to projects?

Can I color-code calendar events?

What formatting options are available?

Do notes auto-save?

Can I pin important notes?

Can I link notes to projects?

How does the live timer work?

Can I track billable hours?

What reports are available?

Can I add time entries manually?

What types of goals can I set?

Can I set deadlines for goals?

Can I link goals to projects?

Are goal categories customizable?

What frequencies are supported?

How do streaks work?

Can I track custom units?

Can I see my completion rate?

Can I manage multiple accounts?

How do budgets work?

Can I track recurring subscriptions?

Are savings goals supported?

What formatting options are available?

Can I use formulas?

Can I import and export Excel files?

How many sheets can a workbook have?

What email protocols are supported?

Can I connect multiple email accounts?

Does it support attachments?

Is my email data stored locally?

What platforms can I track leads from?

How does the status pipeline work?

Can I log activities on a lead?

Does it have analytics?

How do time blocks work?