HenkSuiteTL;DRFour apps can replace Trello, Notion, and Todoist in a single install in 2026: HenkSuite (local-first, native), ClickUp (cloud, feature-heavy), Anytype (privacy-first, open), and AppFlowy (open-source Notion clone). The right choice depends on whether you prioritize speed, collaboration, privacy, or self-hosting.
Quick answer: four apps can do it
Using Trello for boards, Notion for docs, and Todoist for tasks is a classic stack - but it also means three subscriptions, three logins, and three places to check in the morning. The good news is that four modern apps now cover all three jobs in one interface.
This comparison walks through each, who they're best for, and how to actually move your data over.
Why people use all three in the first place
Before picking a replacement, it's worth understanding the job each of the original three does well - because the replacement has to match all three.
What Trello gets right
Trello is the simplest kanban board ever shipped. Columns, cards, drag-and-drop, instantly understandable. The magic is the low learning curve, not any specific feature.
What Notion gets right
Notion is a flexible document tool with databases underneath. You can write a doc, turn a section into a table, relate tables to each other, and build a workspace that matches your brain. It's the thinking surface.
What Todoist gets right
Todoist is a fast task list with natural-language input ("buy milk tomorrow at 5pm #shopping") and consistent cross-device apps. It's the quick-capture inbox.
The replacement testAny app claiming to replace all three must do three jobs well: drag kanban, flexible docs, and fast task capture. Most "all-in-ones" are strong at one and weak at the others.
The four best triple-replacements
1. HenkSuite - local-first and native
HenkSuite is a Tauri 2 desktop app with 21 native modules. The Projects module handles kanban boards (Trello's job) with columns, drag-and-drop cards, subtasks, and labels. The Notes module is a TipTap-based rich text editor (Notion's job). The Tasks module supports quick capture and recurring todos (Todoist's job). Everything lives in one local SQLite file with sub-millisecond operations.
Best for: users who want speed, offline work, and a one-time license instead of a subscription.
- ✓Sub-ms operations on a local SQLite database
- ✓Works completely offline - no cloud required
- ✓21 modules also cover calendar, mail, finance, habits, goals
- ✓One-time license, no per-seat billing
- ✕Desktop-first: no native mobile app yet
- ✕Not optimized for real-time multiplayer editing
2. ClickUp - cloud-first and feature-heavy
ClickUp markets itself as "one app to replace them all" and genuinely does cover boards, docs, and tasks in one login. Views include kanban, list, calendar, Gantt, and timeline. Docs are solid but not as flexible as Notion. Task capture is fine but not as fast as Todoist.
- ✓Covers most features of all three in one UI
- ✓Strong team collaboration and real-time editing
- ✓Generous free tier for individuals
- ✕Can feel bloated - lots of views and settings to configure
- ✕Cloud-only, performance depends on your connection
- ✕Per-user pricing adds up for larger teams
3. Anytype - privacy-first and open
Anytype is a local-first, end-to-end encrypted workspace with pages, databases, and a graph view. It replaces Notion's flexibility with a stricter object model, handles boards via database views, and supports tasks with linked relations. Self-hostable and open-source.
- ✓E2EE by design - even sync traffic is encrypted
- ✓Local-first with optional multi-device sync
- ✓Open-source and self-hostable
- ✕Steeper learning curve than Notion
- ✕Object model can feel rigid for freeform writers
- ✕Still maturing - some features lag competitors
4. AppFlowy - open-source Notion clone
AppFlowy is the closest thing to an open-source Notion: page + database model, kanban views, grid views, and block-based documents. It runs locally with optional cloud sync. Active development, growing ecosystem, fully free.
- ✓Free and open-source (AGPL)
- ✓Local database with optional self-hosted sync
- ✓Familiar UX if you're coming from Notion
- ✕Fewer polish details than Notion
- ✕Plugin ecosystem is smaller
- ✕Mobile apps trail the desktop experience
Side-by-side: which one fits which user
- You want speed and offline work: HenkSuite wins - local SQLite, ~50MB RAM, instant everything.
- You're a 20-person team needing real-time editing: ClickUp or Notion itself may still fit best.
- Privacy is the top priority: Anytype's E2EE-by-design is hard to beat.
- You want Notion's model but open-source: AppFlowy is the clearest fit.
How to migrate from three apps to one
- Export Trello: each board has a JSON export under Menu → More → Print and Export. Save all active boards. Archived boards can usually be ignored.
- Export Notion: Settings → Export as Markdown + CSV. Keep the zip as a permanent archive.
- Export Todoist: Settings → Backups generates a zip of tasks in CSV form.
- Import what you actively use: don't recreate every Notion page or Todoist project. Most of them are archived noise. Migrate the 20% you open weekly.
- Run in parallel for two weeks before cancelling the old subscriptions. You'll find gaps faster by using the new app than by planning the switch.
FAQ: replacing Trello, Notion, and Todoist
Should I keep one of the three as backup?
Not as a live workspace. Keep the exports as read-only archives so you can look up old notes or boards if needed, but commit fully to the new tool within a month. Running two workspaces in parallel long-term just recreates the problem.
Do these work for teams, not just solo?
ClickUp and Notion are most team-friendly out of the box. HenkSuite supports shared projects for small teams but isn't optimized for simultaneous real-time editing. Anytype has multiplayer spaces. AppFlowy teams features are maturing.
How do I export my existing data?
All three source apps (Trello, Notion, Todoist) offer standard exports: JSON, Markdown/CSV, and CSV respectively. Any of the four replacement apps can accept those formats with a little manual import or copy-paste.
The bottom line
Running three separate apps for boards, docs, and tasks made sense when no single tool could cover all three well. In 2026, at least four can. Which one fits you depends on whether you care most about speed, collaboration, privacy, or openness.
If speed and offline work rank highest, start with HenkSuite. Install it once, work on a plane or a mountain, and see how much of your three-app stack you actually miss.
About the author
Emilia is the founder of HenkSuite. She builds productivity tools because the internet has 47 of them and none of them feel fast, private, or finished.